Board Support Coordinator

JOB # 133 LOCATION George Town, Grand Cayman, Cayman Islands
  • Anywhere

Reporting to the Director, the incumbent acts as the primary contact for provision of board support services to clients of the business to ensure that the affairs of the relevant entities are managed in accordance with good corporate governance and high levels of client service.

Duties:

  • Transaction management, including organizing, scheduling and attending monthly and quarterly board/shareholders meetings either in person or via telephone, and drafting and finalizing detailed minutes and ad-hoc resolutions for distribution to Directors/Investment Managers in line with best practice and regulatory requirements;
  • Creating and maintaining a detailed schedule of upcoming meetings whilst maintaining a focus on the creation and distribution of meeting notifications, agendas, correspondence and board packs;
  • Preparing minutes and managing post-meeting actions efficiently and accurately whilst ensuring files and records remain current;
  • Maintenance of minutes and corporate records, including facilitating client access to the statutory records and minute books and other relevant documents;
  • Liaising closely with, and establishing working relationships with the boards of directors of client entities and their service providers in order to ensure timely delivery of a high quality of service;
  • Development of marketing collateral for the board support product across the business and publishing the product internally;
  • Support the development of business development strategies for the service;
  • Registered office/administration support services to a number of fund vehicles, maintaining company records and statutory registers and facilitating compliance with ad hoc and annual registration and filing requirements.

Requirements:

  • Minimum of 5 years’ experience in a senior administrative/corporate secretarial support position within a similar environment;
  • Professional Qualification as a chartered secretary (ICSA or equivalent) would be advantageous;
  • Must possess an understanding of funds, funds structures, corporate governance and CIMA regulations;
  • Experience of liaising with a board of directors and/or board appointed committees;
  • Ability to draft minutes and resolutions accurately and efficiently with minimal supervision;
  • Strong organizational and prioritization skills with the ability to multi-task in a time critical environment;
  • Excellent collaboration skills through strong stakeholder management;
  • Strong client service mentality, with extensive technical skills in the relevant service delivery;
  • Absolute devotion to data integrity with attention to detail in all activity.

In return, salary will be commensurate with experience and qualifications, and will include a full range of premium benefits.